The Wedding Coordination Guide
It’s time to streamline your DIY wedding coordination so you can
Let go and be present on the day of your “I do’s”
When you hear the phrase “wedding coordination,” what feelings come up for you?
Insecurity over your lack of experience and expertise? A thrill, or a feeling of anticipation at the idea of designing your own celebration?
It’s likely a healthy mixture of both. . . but more often than not, the insecurity supersedes everything else.
Whether you’ve decided to go the full DIY route or you’re working hand-in-hand with a day-of coordinator, we’ll admit it: achieving a stress-free wedding day is easier said than done.
Yes, coordinating your wedding is incredibly exciting at first—how freeing to see a world full of opportunities and realize they are yours for the taking!
BUT HERE'S THE THING:Those stylish, rose-colored wedding glasses won’t last forever.
Because when the moment comes to craft timelines, coordinate schedules, and communicate with vendors, that excitement might rapidly turn to overwhelm.
When it’s the week of your wedding and you can’t bear to answer one more question, tackle one more to-do, or make one more adjustment to your timeline: that’s when you lose sight of what matters most.
Instead of pouring your energy into curating the celebration of your dreams, it drains into the mundane details.
Instead of feeling empowered by doing it all on your own, you’re overcome by the pressure of being in charge.
And instead of being the guest of honor at your celebration, you find yourself trapped in the role of architect, doomed to work your wedding rather than experience your celebration.
When you realize that you are at the center of your wedding’s success, the weight of that burden can quickly become too much to bear.
We don’t blame you if your role as a coordinator overtakes your enjoyment of the day as one of the people getting married. . .
Or if you find yourself so bogged down in the details that you forget why you embarked on this DIY journey in the first place: to architect an elevated wedding experience with confidence while staying on budget.
So if you are. . .
Afraid you won’t be able to let go of control when the day arrives
Unsure of how to assemble your ideas into a professionally understood plan
Lacking the skills to clearly communicate key details to your vendors & support team
Wondering how to transition your DIY plan to a coordinator so you don’t have to be in charge
Sacrificing attention to detail in the name of saving time, money, and energy
Take this to heart, friend:
There is a way to DIY your coordination without sacrificing your enjoyment of your wedding day.
You don’t need more watered-down templates from Google and checklists from Pinterest, and you don’t need to invest thousands into a high-ticket coordinator. . .
You need a reassuring, expert-backed system that gently guides your hand until the moment you say “I do.”
THAT’S WHY YOU’LL LOVE OUR
Wedding Coordination Guide
Designed to help the DIY couple assemble their various wedding plans, visions, and dreams into a cohesive day-of experience.
Your one-stop shop to coordinating like a pro
This easy-to-follow guide includes:
A planning milestone checklist to ensure you’ve hit all the key marks in wedding planning
Tips for transitioning from wedding planning to wedding coordination to help you stay grounded, centered, and supported
Vendor communication guidelines so that everyone gets what they need, when they need it
Best practices for developing a wedding timeline, plus two comprehensive sample timelines to adopt and tailor to your own event
Email templates to send to your vendors and MVPs so you can clearly and comprehensively communicate your plans to your support team
Additional recommendations to develop an Event Execution Plan for your vendor team, so that everyone goes into your wedding day on the same page
The quickest way to move your wedding from planning to execution
With the Coordination Guide in hand, you’ll be able to…
Effortlessly architect the final phase of your wedding experience, with or without a professional planner by your side
Lighten your mental load and remain connected to the heart and soul of your marriage
Release responsibility and confidently delegate day-of duties to trusted vendors & loved ones
Weave together a seamless timeline that clearly communicates where every vendor needs to be, and when
Remain present on your wedding day and enjoy the fruits of your labor, without micromanaging the logistics
And hand off a complete plan of action to trusted hands.
Achieve the elevated, DIY wedding you dream of—with a coordination experience that matches
Rather than giving you prescriptive instructions that could apply to any couple, we help you give voice to your unique vision, and communicate like an expert with all the parties supporting your celebration.
But we won’t ask you to pay upwards of $2,000 to access our day-of coordination guidance. . .
Instead, we’ve distilled a decade’s worth of wedding coordination best practices into a digestible, affordable guide that you can purchase for just $30.
Get immediate access to the Wedding Coordination Guide
ONE-TIME PAYMENT OF $30
Included in your guide:
Planning milestone checklist
Tips for transitioning from wedding planning to coordination
Key information to communicate with your vendors
Best practices for developing a wedding timeline
2 comprehensive sample timelines to tailor to your own event
Ready-to-use email templates to send to your vendors
Recommendations to develop your very own Event Execution Plan
Wedding week tips to stay grounded, present, and open
Frequently Asked Questions
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Typically, no. A venue coordinator's role is typically restricted to facilities management. We encourage all couples to get super clear about what a venue coordinator will and will not do on your wedding day. Our experience is that couples often overestimate what is included and find themselves unsupported on the wedding day.
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It depends! Some day-of coordination packages offer more support than others. We often find that couples who appreciate the Tapestry approach to wedding planning have a lot more to communicate than the average day-of coordination package captures. You can use this guide in conjunction with day-of coordination support services to help transition all the hard work you've put into your wedding into the hands of your hired help.
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No. We will be the first to tell you that nothing substitutes for having an experienced, capable person on site to run your wedding day, especially not a PDF. But what this product can do is help set up an experienced coordinator or loved one to take on the lead role, as well as set up your vendor team and other helping hands to support you in a thoughtful, cohesive manner on your wedding day.